Sections in your slideshow

Break up your presentation into Sections

You may recall that back in October’s tips for Word we looked at setting up Sections to allow a change between Portrait & Landscape mode in a document; if not, here’s a link: http://www.us4b.co.uk/2018/10/section-breaks-in-word/

We can similarly use Sections in a PowerPoint slide show to break it down into relevant groups of slides. So, for example, here’s how (in Slide Sorter view) the presentation that we use at my fortnightly Business for Breakfast group looks…

Each of the different sections have been highlighted.

To quickly get to the Slide Sorter view, click the relevant icon in the bottom right hand corner of your screen…

The advantage of Sections is that they can be quickly moved around your presentation as a whole group of slides or copied into another as clicking on the Section name selects all of the slides associated with that section…

Creating Sections in PowerPoint

In November last year, I delivered a workshop on some time saving tips in MS Office – or “Hacks” as we called them – to the Manchester Law Society’s conference for Secretaries & Pas. Given the time that I had for the presentation, I decided to make use of PowerPoint with lots of screenshots as, when distributed to delegates post-conference it would also act as a set of notes for them.

So, this is the basic presentation (apologies for the size of images)…

The presentation was, in fact grouped into tips for Outlook, Word, PowerPoint, Excel & ones that work across programs. So, it would make sense to split the presentation up into these sections

We create Sections from the Home Tab by selecting the first slide in our Section & then selecting Section>Add Section

This brings up a dialog box where we can give the Section a more useful name…

We next select the first slide of our next section & repeat the process until all Sections have been created & renamed; you’ll notice that each new section starts a new row of thumbnails

Options with Sections

Once you have one (or more) Sections created, the options available under sections become selectable…

Collapsing all Sections allows you to see an overview & if required single sections can be opened to work on

Using Sections

In addition to quickly moving groups of slides around your presentation to help with its flow or copying a group of slides quickly into another presentation, we can utilise them to make a more interactive menu… more on which next time