Modifying the Quick Access Toolbar

The Quick Access Toolbar in PowerPoint

I briefly touched on the Quick Access Toolbar a couple of months ago in the “Quick Tips” section of the newsletter, but earlier today I was working on a PowerPoint presentation for a client & was making use of the ability to quickly add & remove items from it, so I thought that I’d go through it in more detail.

Although I’m using PowerPoint for the example, it works in exactly the same way in other MS Office programs

Modifying the Quick Access Toolbar

Whichever program you’re using, the Quick Access Toolbar is right at the top of the screen & comes with a number of icons already selected & in place…

However, by selecting the More button at the right-hand end of the Toolbar, a number of other options become available; to use them, simply click on them, a tick will appear next to them & they will appear on the Quick Access Toolbar…

Near the bottom of the drop-down menu is the More Commands option, this allows some additional flexibility…

On the right-hand pane, you can select an item that’s already on your Quick Access Toolbar (in the above example, I’ve selected Spelling) & then by using the Up & Down buttons to the right of the pane move where you want that item to appear (“Up” equates to “left” on the toolbar & “down” to “right”). This allows you to sort & group your Quick Access Toolbar into one that really works for you.

In the left-hand pane, you have all of the commands that are available from the current selection. The default is “Popular Commands” (as you can see just underneath where it says “Customise the Quick Access Toolbar” in the above image). Clicking on the down arrow brings up a list of all of the various Tabs

Selecting one of these (for example the INSERT Tab) brings up the various commands available from that Tab that you can then add to your Quick Access Toolbar

Short cut method to add items to Quick Access Toolbar

The above process is really useful if you’re building up your Quick Access Toolbar at the start of using the program – in fact, I selected ALL COMMANDS from the customisation as it allowed me to work through them all…

However, if you’re working on something in particular, as I was when I was inserting & manipulating some images, it can be more effective to use a short cut & that’s simply if you are using a menu item on a regular basis, right click on the item & select Add to Quick Access Toolbar. In this case, I’ve selected an image, gone to the Picture Tools>Format tab, selected Align>Align Center & then done a right-click to bring up the menu that allows me to add the button

And the button is added…

When you hover over the button with your mouse, you get the shortcut tip…

Short cut method to remove items from Quick Access Toolbar

To remove any item, simply right-click on it & select remove