Customising Word’s Themes to match corporate colours

What are Themes?

When using Word, whether you’re aware of it or not, you’re using a Theme – usually the Office default one. This decides what the basic fonts & colours will be and, used with Styles (which will be the subject of our next Word tip), can enable you to create a Word Template that matches with your corporate colours.

I’ve picked this idea as the theme (pun intended!) for this tip & the next as Kate Young of the Safeguarding Academy who wrote the Guest blog in my March newsletter has just launched the Safeguarding Association. When I saw the new logo for this I dropped her a note saying how much I liked it & that “If you then get the RGB colours, you could design your own Theme in MS Office so that whether you’re using Word, Excel or PowerPoint, they all look the same & then SlideMasters in PowerPoint & Templates in Word to complete” to which Kate & some of the other members of the trainer network that I belonged to suggested (even politely!) that I should explain how to do this…

Where can I see the theme?

So, the first place that you’re likely to notice the Theme is when deciding to change the Font Colour or a fill colour…

Changing the colours of a Theme

So, Kate had got her new logo…

… and details of the colours used…

So now it was off to work which meant heading to the DESIGN tab, selecting Colours and Customise Colours…

It’s the Accent Colours that we want to look at amending & you’ll also notice that we can give it our own name…

Fortunately, Kate had 6 colours in the new logo & we have 6 accent colours that we can change, so starting with the first…

Selecting the drop down next to the colour, we need to further select More Colours to allow us to get to the RGB colour scheme to pick the exact colours that we want

We then amend these to match those that Kate had & then repeat the process for the other 5 colours until we have…

As you can see the colours match with those that Kate wanted & I’ve also taken the time to give the Theme Colours a name & clicked Save

Now the colours showing when changing the colour of a font are those of the Safeguarding Association…

And, as we can see, here, they’re also available from the Design Tab in PowerPoint

Next steps

The next step will be to set up some Styles for use as headings, incorporating Kate’s specific Font & the above colours to enable fully colour & font coordinated documents to be produced – but that’s for next time!